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Checklist

Vehicle defect report form checklist

Use this one page form to record a defect and what was done about it.

Updated 1 November 2026 · 2 min read

Download the printable PDF

How to use it

  1. The driver fills in the top section and describes what is wrong.
  2. Tick a severity and say if a photo was taken.
  3. Hand it to the office, who record the action and sign it off.
  4. File it with the vehicle record.

Do it on your phone instead

Paper gets lost and nobody sees it until later. Build this as a Kovi template in a few minutes: drivers scan a QR code, tick through it and the office sees defects with photos straight away. Free for 30 days.

This is a general checklist. Add anything your manufacturer's handbook, site rules or operator licence requires.

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